Job Description

Legal Secretary

Saalfeld Griggs is looking to hire a full-time Legal Secretary to join our firm. Together with a support network of other staff and attorneys available to help you succeed and feel confident, you will begin developing and tracking case information to assist attorneys in their work. Our ideal candidate is organized, motivated, and can communicate well with others on the team and with our clients.

In this role, you will:

• Perform secretarial and administrative duties for practice group, including: answering client inquiries, scheduling appointments, filing, and typing letters, memos and reports
• Prepare necessary forms, paperwork, and rooms for client meeting
• Monitor calendars and deadlines
• Input information in our document management databases
• Review and confirm case status with your attorney
• Maintain contact with clients and others involved in the matter
• Gather and review information from clients
• Provide back-up coverage for reception desk as needed
• Other duties include: scanning, copying, transcribing, data entry, and a majority of non-billable tasks for the practice group

Required skills and experience:

• No prior legal experience necessary
• One to three years of relevant experience in an administrative support role
• Bachelor's degree preferred
• Proficient with Microsoft Office Suite
• Knowledge of document management and timekeeping programs preferred
• Prior customer service experience preferred
• Excellent organizational skills and attention to detail
• Reliable and predictable attendance and performance of the essential job functions
• Excellent verbal and written communication skills
• Strong analytical and problem-solving skills
• Positive and professional demeanor
• Manages time effectively, especially on time critical issues
• Ability to work both independently and collaboratively with a team of attorneys and paralegals

Our Company

Saalfeld Griggs has all the employee perks of a large firm with the individual attention and value of a small business. We highly value our clients and our service to them. The goal of the firm is to learn about each client's business, understand their needs and goals, and efficiently develop a practical and cost-effective legal strategy. Although our workplace is fast paced, our focus is always on the quality of work we put out to our clients. We also have an office location in Bend to provide support to our growing client network.

What we provide:

• Paid time off
• Competitive benefits package (Health, dental, vision, life, disability and accident)
• 401(K)
• Paid holidays
• Gym and wellness program discounts
• Paid volunteer opportunities
• Referral program
• Free on-site parking

Enjoy lunchtime walks around the Capitol building, Willamette University, or one of the many nearby parks. Take a break and head to Starbucks across the street or visit any of the downtown restaurants just a five-minute walk away. Within our own building, we make sure our break rooms are always stocked with snacks, coffee, tea, and soda. Our team looks for any reason to celebrate with a party or social hour, whether it be the Holiday season or a random day of the week. We love to provide lunches for the firm once a month, and we are full defenders of casual Fridays.

Please consider joining our team by submitting a resume and a cover letter detailing your interest and/or experience to Human Resources at hr@sglaw.com. Calling or visiting our office regarding this opening is discouraged. Incomplete applications will not be considered.

See for more information about our firm.

Job Type: Full-time

Job Location: Salem, Oregon 97301

Pay: $20 per hour DOE

Hybrid: No

We Take Mentorship to the Next Level

Associates work closely with the partners in their practice group and with other attorneys and staff in the firm. We assign each lawyer to a partner-mentor to help them grow into the practice and broaden their perspective on the practice of law and marketing of legal services. Women lawyers at Saalfeld Griggs have benefited from our signature, women-centered client marketing events and mentorship within the firm and with our local bar.

Our Firm Has a Long Tradition of Serving the Community

Associates and partners of the firm have made a big difference in our community by serving on local boards and community organizations. Our standing in the firm helps young lawyers quickly integrate into the Salem community and develop personal connections that will last a lifetime. As our associates grow into leadership roles within our firm, their network grows with them, with their colleagues and friends often becoming future community and business leaders.

Salem Is Our Home Base

It's a great place to live, to get connected to a vibrant community, to raise a family, or to explore the great outdoors. We offer an affordable cost of living, minimal traffic hassles, plentiful outdoor space, and lots of local events and recreation venues. Drive one hour in any direction, and you'll find even more adventure — the rustic Oregon coast, the Cascade mountains, nightlife in downtown Portland, and PAC-12 collegiate and professional sports.

Our Salem Community Is a Great Place to Live, Work, and Play

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